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Duties and responsibilities of General Evaluator

Toastmaster | Public Speaking | Impromptu Speech | Ice Breaking ( first) Speech| Evaluation


Read the following details collected from various web sites

 

When you are the General Evaluator

The general evaluator is just what the name implies-an evaluator of anything and everything that takes place throughout the meeting. The responsibilities are large, but so are the rewards. The general evaluator is responsible to the Toastmaster who will introduce you; at the conclusion of the evaluation segment of the meeting, you will return control to him or her.
You are responsible for the evaluation team, which consists of the timer, grammarian, ah counter, and table topics evaluator if your Club has one. The usual procedure is to have one evaluator for each major speaker, but this is not necessary You are free to set up any procedure you wish, but each evaluation should be brief, yet complete. Methods for conducting the evaluation sessions are limitless. Review the Effective Speech Evaluation manual for ideas.

Prior to the Meeting
    Check with the Toastmaster to find out how the program will be conducted and if there are any planned deviations from the usual meeting format. Remember, always be ready when the meeting starts.
  • Call all of the evaluators to brief them on their job and to tell them whom they're evaluating and what evaluation format you will be using. Suggest each evaluator call his or her speaker to talk over any special evaluation requirements suggested in the manual for the speech.
  • During the briefing, emphasize that evaluation is a positive, helping act. As conscientious Toastmasters, their goal must be to help fellow Toastmasters develop their skills. Emphasize that evaluations should preserve or at least enhance the self-esteem of the speaker.
  • Call the remaining members of the evaluation team to remind them of their assignments.
  • Prepare a brief but thorough talk on the purpose, techniques, and benefits of evaluation (for the benefit of the guests). Evaluation is a positive experience designed to help people overcome weak habits and add power to good ones.


Upon Arrival at the Meeting
Insure the individual evaluators have the speaker's manual and understand the project objectives and how to evaluate it.
Greet all evaluators who are present. If an evaluator is not present, consult with the Vice President Education and arrange for a substitute.
Verify each speaker's time and notify the timer.
Sit near the back of the room to allow yourself full view of the meeting and its participants.

During the Meeting
Take notes on everything that happens (or doesn't but should). For example: Is the Club's property (trophies, banner, educational material, etc.) properly displayed? If not, why? Were there unnecessary distractions that could have been avoided? Create a checklist from which you can use to follow the meeting. Did the meeting, and each segment of it, begin and end on time?
Cover each participant on the program. Look for good and unacceptable examples of preparation, organization, delivery, enthusiasm, observation, and general performance of duties. Remember, you are not to reevaluate the speakers, though you may wish to add something the evaluator may have missed.
Before table topics, you will be asked to stand and brief the audience on your team's means and methods of evaluation.
Describe what way and how your team will handle evaluations.
Identify the grammarian, ah counter, and timer. Have these members briefly state the purpose of their jobs.
Request the "Word of the Day," if your Club has one, from the grammarian.
When introduced to conduct the evaluation phase of the meeting, go to the lectern and introduce each evaluator. After each recitation, thank the evaluator for his or her efforts.
If the Toastmaster neglected to call, for the timer's report and vote for "Best Speaker" (if your Club has this award), do it before individual evaluations are given.
Wrap up by giving your general evaluation of the meeting, using the notes you took as suggested above. You may wish to comment on the quality of evaluations. Were they positive, upbeat, helpful? Did they point the way to improvement?

( http://pptoasters.8k.com/geval.html )


The General Evaluator is just what the name implies-an evaluator of anything and everything that takes place throughout the meeting. It is a large responsibility, but with proper preparation the role can be performed successfully.

Prior to the meeting:

  • you are responsible for ensuring there is a Table Topic Evaluator and an evaluator for each speaker (you should talk to the Toastmaster to find out who will be speaking).
  • prepare a list of the duties of each role during the meeting. This will become a checklist for you to easily see if roles are performed properly (and allows you to quickly note areas for improvement). A sample list is included at the back of this manual.
  • designate Timer and Quizmaster.
  • advise the person preparing the agenda of the names of people filling those roles

During the meeting:

  • sit near the back of the room to allow yourself full view of the meeting and its participants.
  • take notes on everything that happens during the meeting, highlighting strong points as well as areas where individuals may improve.
  • after being introduced by the Toastmaster, explain your role.
  • give constructive comments on all performed roles (except for the speakers).
    •  Look for good and unacceptable examples of preparation, organization, delivery, enthusiasm, observation, and general performance of duties.
    •  Try to keep comments under 5 minutes.
  • ask the Table Topics Evaluator to give an evaluation of the Table Topics Session.
  • ask speech evaluators to present their evaluations of the speakers.
    •  Remind members to vote for Best Evaluator. 
    • If they are not ready, perform the next step and then come back.
  • call for Timer and Grammarian/Ah Counter reports
  • present awards for Best Table Topics, Best Speaker, Best Evaluator and Toastmaster of the Meeting. (Chairman will present you with results of voting prior to this step.)
  • ask Quizmaster to perform role.
  • return control of meeting to Chairman

 General Evaluation Guide

  • Greeted warmly at door
  • Room setup
  • Banner properly displayed,
  • material required ready,
  • name tags setout
  • Meeting started on time?
  • Sergeant-At-Arms
    • Announcements
    • Confirm changes
  • Chair person

    • Welcome (lighthearted, fun!!) everyone
    • State theme
    • Call for invocation
    • Call for toast
    • Introduction of guests, if any
    • Call for introduction of members
      •  suggest using theme 
    • Business meeting called to order:
      • use gavel
      • read minutes -- adoption
      • business arising out of minutes
      • old business (supplied by secretary)
      • committee reports
      • new business
      • adjournment
  • Invocation
    • Use theme
    • Meaningful
    • Well thought out
  • Toast 
    •  Meaningful
    • Well-presented
    • Use of theme
  • Humorist
    • Funny,
    • Bonus for using theme
  • Grammarian
    • Explain Role
    • Encourage use of word of day
    • Ah counter
    • Word of day
      • Well defined
      • Give example
      • Can add to vocabulary
  • Toastmaster 

    • Introduce key speakers
    • Brief, original, well-researched,
    • Get speaker off to 'flying start'
    • Know objectives of speech
    •  Bridge between speakers
    • Sincere, energetic & decisive
      • Lead applause
      • wait for presenter to come to front before leaving
      •  acknowledge presenter when done
    • Review speakers
    • Ask for vote for best speaker
  • Table Topics Master
    •  State purpose
    • Topic fun
      • easy
      • appropriate
      • well presented
    • Instructions for time
    • Heckling encouraged
    • Encourage use of word of day
    • Brief synopsis of speakers
    • Ask for vote
  • Explain role of evaluators:

    • Not critics
      • Evaluation is positive experience designed to help people overcome weak habits and add power to good ones.
  • Give general evaluation
  • Grammarian's report
  • Ask for timer's report
  • Comment BRIEFLY on speakers (if time)
  • Introduce evaluator #1 for Speaker #1
  • Introduce evaluator #2 for Speaker #2
  • Introduce evaluator #3 for Speaker #3
  • Return control to chairman
  • Quiz master
  • Presentation of awards

Note: This can be used as a rough outline for evaluating any Daybreakers Meeting.

http://www.daybreakers.com/general_evaluator.htm


Westchester Toastmasters 863

Practical Hints for the General Evaluator

If you've never been General Evaluator before, the few hints here may help you organize your part of the meeting more effectively.

Your duties begin with a call to the Toastmaster (who may call you first) about seven to ten days prior to the meeting. It is recommended that you and the Toastmaster split the calling assignments as follows:

Toastmaster Calls
SPEAKERS
General Evaluator
Laugh Master*
Invocation Master*
Tip from the Top*
Lexicographer
Table Topics Master

General Evaluator Calls
EVALUATORS
Toastmaster
Timer
Ballot Counter
Ah Counter
Grammarian

* One or more of these roles may be dropped in future scheduling.

So the you call the "traffic cop/feedback" roles, while the Toastmaster calls everybody else. As soon as you find out from the Toastmaster how many speakers there are, you can start lining up the evaluators. As a rule, the evaluator will be at least as experienced as (and preferably more experienced than), the speaker. This establishes a certain "pecking order" in the assignments. Pay particular attention to the evaluator for an Icebreaker speech; don't hesitate to assign a more experienced evaluator to this speaker. If one or more speakers back out, give a courtesy call to the evaluators you don't need just to let them know they won't be evaluating at this particular meeting.

Your general evaluation should cover three broad areas: (1) an overall evaluation of the meeting, (2) an evaluation of the table topics session, and (3) an evaluation of the speech evaluators. Regarding the actual meeting, these are a few standard questions you should answer:

  1. Did the meeting start on time?
  2. How was the flow of the meeting? Did we get through the routine roles at the start of the meeting in a brisk manner? Was the break too long?
  3. Were the introductions of speakers/speeches informative?
  4. Was proper etiquette observed? For example, was the lectern ever left unguarded? Were there handshakes at the appropriate time?
  5. How were the usual last minute glitches handled?
  6. Did anything happen that was not fully explained to our guests? (It's not a bad idea to mention the names of the guests during your general evaluation.)
  7. Was time wasted by anyone at anytime? (E.g., did a role go significantly over their expected time?)

On most evenings there isn't any trouble with the subsidiary roles. Every now and then, however, there's a slip-up. For example, the Timer may be confused about which setting to use on the automatic timing light. Any mistakes in this area are obviously unfair to the speaker. Mention this in your evaluation, with a suggestion of how it can be avoided in the future (printed instructions, have an experienced member sit next to the Timer, etc.).

Then move on to the next subject: how was the table topics session? Were the questions posed in such a way as to encourage respondents to formulate an extemporaneous speech that lasts a minute or two? Our somewhat larger than usual audience is probably terrifying for a novice to speak in front of the first several times, particularly in table topics. Therefore, it is critical that the table topics questions be designed so as to provide the least amount of intimidation for novices. How did the Table Topics Master do with the content of the questions? Were the questions short, simple, and open ended? What about his/her selection of respondents? If there was an invitation to guests to participate in table topics, was the invitation tactful?

With respect to the evaluations, be aware of the two most common errors:(1) too much time spent merely summarizing the speech and (2)a "whitewash" (that is, the evaluator finds nothing wrong with the speech). These two errors typically go together. There is no such thing as a perfect speech - except the Gettysburg Address and the Sermon on the Mount - and there are always at least one or two things that the evaluator can mention that would have improved the speech.

Consider this approach: as the speakers present their speech, write down the single most positive and single most negative thing they're doing. This provides a frame of reference for you to compare your observations with those of the evaluator. If you both agree, fine...Say so. If you disagree, then you have a good reason to mention something that the evaluator may have overlooked, as well as having another opportunity to help the speaker improve. (But remember: the evaluation is your target here; don't evaluate the speech all over again.)

You'll notice on some evenings that some of our more experienced members speak longer than they should (including the President!), even when the schedule is "tight" They typically come across as preachy, long winded and verbose. While being as diplomatic as possible, mention we pay the price of unnecessary and lengthy discourses with an abbreviated, or even eliminated, table topics session (which benefits the more inhibited members).

You usually call on the reports of the Grammarian and Ah Counter and you also give out the Spark Plug award to the person who does the most to make the meeting a success. Most of the time it goes to the Toastmaster. Although you obviously have a lot to discuss, your comments in the general evaluation should not go much beyond five minutes.

Good luck!  

  http://ourworld.compuserve.com/homepages/ilena/hintge.htm

Tips for General Evaluator

Idea behind the role
∑ The most difficult functionary role is undoubtedly that of the General Evaluator who needs to pay close attention to the meeting while simultaneously writing notes and organizing a structured 5-minute analysis of events.

∑ Although the new meeting guidelines cover the role comprehensively, it is not really practical to comment on every aspect of the meeting in a general evaluation.

∑ An effective strategy, therefore, is to concentrate on one or two aspects of the meeting such as structure, timing, audience reaction, and adherence to meeting guidelines, quality of evaluations or handling of guests.

∑ Hopefully, this will give a fresh angle to each general evaluation rather than a simple recitation of what happened.

∑ Also, General Evaluators should not be afraid to "tell it like it is" as we learn nothing from an orgy of self-congratulation.

∑ General evaluations are normally done by very experienced Toastmasters who must obviously set a good example of both timekeeping and structure.

The General Evaluator should be commenting on the following:

The meeting:
∑ Did the meeting start (7:30) and end (9:00) on time?
∑ Was the audience in the room seated at the beginning of the meeting?
∑ Was the audience well seated?-Not scattered around the room, but in front of the platform

Toastmaster:
∑ Had the Toastmaster prepared?
-Looked over the agenda?
-Were there introductions to the speakers of the prepared speeches
∑ Did the audiences have time to write up feedback to the speakers of the prepared speeches?
∑ Were new guests encouraged to volunteer for next week's agenda? Ah counter, Timer, Word of the Day are ideal for people who are new to the club.
∑ How were the guests introduced to the club?

Table Topics:
∑ Was their rhythm in the volunteers?
∑ Did the audience know the names of everyone speaking?
∑ Were the questions broad enough for the whole audience to understand, not just the Gen X members?

If the Table Topics master did a good job, recommend that they keep up the momentum of their public speaking and encourage they volunteer to be the Toastmaster at the next meeting.

General:
Was anything new brought to the evening?
Anything else that is worth commenting on?

( http://www.angelfire.com/ny/BlueRibbonTM/tip4.html)


The General Evaluator conducts the entire Evaluation Session. The Toastmaster-of-the-Meeting will relinquish control of the lectern to the General Evaluator for that portion of the meeting.

In advance, the General Evaluator should call each of the individual speech evaluators and tell them to which speaker they have been assigned. The General Evaluator is responsible for calling the Grammarian, the Time Keeper and the Vote Counter to remind them of their assignment.

At the meeting, the General Evaluator is responsible for evaluating the entire meeting. The General Evaluator should evaluate:

The room arrangement

The greeting of guests and members

Promptness of meeting opening

Conduct of the business session

The Toastmaster-of-the-Meeting's performance

The Table Topics Master and the Topics Speakers' performance

The Grammarian's performance

The Evaluators' performance

The Timing and Vote Counting procedures when needed

When neither accolades or suggestions for improvement are needed, the General Evaluator should not feel compelled to verbalize unnecessarily. While no time is specified for the General Evaluator, time is precious to everyone at the meeting so use it wisely! The General Evaluator should NOT (except in the case of the very grossest oversight) evaluate the individual speakers.This is the job of the individual speech evaluators.

The General Evaluator evaluates the meeting in chronological order. When the General Evaluator reaches the prepared speech portion of the program, the individual speech evaluators are called on to evaluate the prepared speeches. The General Evaluator then asks the audience to pass their ballots for Best Evaluator to the Vote Counter. Next the General Evaluator evaluates the individual evaluators.

The General Evaluator should then ask the Word Master for a report of how often the word of the evening was used during the meeting.

In conclusion,the Grammarian should be called on. When needed, the General Evaluator evaluates the Grammarian.

The General Evaluator retains control of the lectern during the entire Evaluation session. After the General Evaluator's final comments, control of the lectern is returned to the Toastmaster-of-the-Meeting.

http://nwtoastmasters.org/general_eval.htm


Purpose:

To guide the members through an evaluation of the meeting. With the help of your evaluation team, you will offer your opinions on the strengths of the club and the areas where the club can improve the quality of their meetings.

Before the Meeting:

As general evaluator you are responsible for facilitating the evaluation process. In preparation for the meeting you should:

Contact all the participants that you are responsible for introducing (a formal introduction such as the toastmaster would give is not necessary to introduce these participants). They include:

  • Speech Evaluators
  • Reports from:
  • Ah counter
  • Grammarians
  • Voice Projection Monitor, and
  • Timer
Review the sections of this guide for the various roles of the meeting that you will be evaluating.

Prepare a brief explanation of evaluations.

At the Meeting:

During the meeting, you must be attentive. Your role is to be a active observer of the meeting. You gather information on the performance of the members during the meeting. Your job includes:
  • Listen and observe during meeting.
  • Explain purpose of evaluations in the Toastmasters program:
ask for report from:
  • Ah counter
  • Grammarians
  • Voice Projection Monitor, and
  • Timer
  • Deliver general comments on meeting.
  • Return control to the Toastmaster.

Tips and Traps:

The job of an evaluator is not as easy as it might seem. Your job is to deliver your opinions on the performance of members in their various roles in a toastmaster meeting but first and foremost on the Evaluations provided by the speech evaluators. These evaluations must be constructive and positive in nature. Your responsibility is to outline the strengths of members' performances. You must also point out areas where members could improve their skills. Make sure you read the literature provided to you when you joined on evaluations.

Let your evaluation team make your job easier. Do not waste effort covering ground they have already covered. Your comments should be short and to the point. Observe the time restrictions as they are outlined on the agenda. You should do everything possible to keep the meeting running on schedule. Your comments may be short if your program is running behind schedule. If this is the situation, focus on the important comments you wish to make and end as close as you possibly can to the schedule. If the meeting is running behind schedule, you may want to focus on areas the club can work on to ensure the program is running on time.

Treat the role of general evaluator as a learning experience for yourself as well as for the club. It gives you an opportunity to practice your listening skills. It allows you to learn more because of increasing your listening skills. This is an extremely important portion of the Toastmasters program.

If you have any further questions, consult the evaluations handbook that was sent to you as a new member. It contains valuable information on performing effective evaluations.

http://www.chezsylvain.com/ph_tm/roles/gen_eval.htm


The General Evaluator

  • Introduction

    During a Toastmasters meeting an experienced member is programmed to be the General Evaluator. 

    The responsibility of the General Evaluator is to review and assess the evenings meeting and provide feedback in the form of praise and recommendations where deserved. 

    The General Evaluator comments on the overall effectiveness of the meeting taking particular note of the timing of assignments and provides brief comments for corrective measures where warranted. 

      The purpose of this document is to provide useful information to help Toastmasters to perform in the role of The General Evaluator.

    Areas in which the General Evaluator needs to review for constructive evaluation are as follows.


  • Meeting Preparation
- Was the room set up before starting time?
- Did the meeting start on time?


  • Control of the meeting by the Chairman
- Did the meeting run smoothly?
- Did it run to time?

  • Evaluation of each assignment
- Was the objective achieved?
- How was the audience reaction?
- Be firm fair and friendly?
- Encourage improvements?
- Offer constructive comments?
- What were the strong points?

- Consider speaking rate, stance, voice,
   eye contact, enthusiasm, conviction,
   opening, body, conclusion
   and organisation of material.

- Every assignment should follow the rule

  • Introduction - capture interest of audience.
  • Body - establishes and consolidates message.
  • Conclusion - need a strong summary.

  • Evaluate the Topics Master
- Was the objectives of the session clearly and        briefly outlined?
- Were copies of topics given to the evaluators    before the session?
- Was timing explained?
- Were the names of of the evaluators announced?
- Were the objectives achieved?
- Comment on the overall effectiveness of the     session.


  • Evaluate the evaluators
    Topic Evaluators
    - Did the evaluator give one good point and  one point for improvement to each speaker?
    - Did they follow the rule commend, recommend, commend?

    Speech Evaluators
    - Did they evaluate according to the purpose and objectives of the speech?
    - Were there any constructive comments?
    - Did they keep to time?
    - Was the evaluation firm fair and friendly?

http://www1.tpg.com.au/users/schleter/tie_geva.htm


The GENERAL EVALUATOR evaluates anything and everything that takes place at the meeting, except the individual speakers. The GENERAL EVALUATOR'S guidance of the speech evaluators and fair summation of the meeting has a great influence on members' attitudes; therefore he or she should point with enthusiasm to the good in the meeting and show by example and helpful suggestions how weak areas could be improved.

Before the Meeting

Check with the Toastmaster to find out how the program will be conducted and if there are any planned deviations from the usual meeting format as well as identify of speakers,

Contact the Speech Evaluators to confirm their ability to attend the meeting.

Brief your Speech Evaluators on their job and inform them whom they will be evaluating. Suggest that each Evaluator call his or her speaker to talk over any special evaluation requirements suggested in the manual or requested by the speaker. During this briefing, emphasize that "evaluation" is a positive, helping act to help Toastmasters develop their skills. It should preserve (and enhance) the self esteem of the speaker.

Upon Arrival at the meeting

Insure that Evaluators have their Speaker's manual and understand the project objectives.

If an Evaluator is not present, consult with the Toastmaster and arrange for a substitute.

During the meeting

Take notes on everything that happens (or doesn't but should). Were there unnecessary distractions that could have been avoided? Did each segment of the meeting begin and end on time?

Prior to the formal speeches, you will be asked to stand and assign your evaluators. Report on which evaluator is evaluating which speaker.

After the speeches, the Toastmaster will introduce you, the GENERAL EVALUATOR. You now preside over the meeting.

Go to the lectern and introduce each Evaluator. Shake his or her hand and then sit down. After each recitation, thank the Evaluator for his or her efforts.

After the evaluations are complete, return control of the meeting to the Toastmaster.

What to say at the end of the meeting when called on to give your report:

Stand and say, "Mr./Madam Toastmaster, Fellow Toastmasters and Honored Guests: ... report on the meeting."

http://www.cambridge-speakers.fsnet.co.uk/generalevaluator.html


CHIEF/GENERAL EVALUATOR 

OPENING: Mr. Toastmaster, Fellow Toastmasters and Welcome Guests.

A. EXPLAIN THIS PORTION OF THE MEETING:

1. "General/Chief Evaluator" is just what the name implies. An Evaluator of everything and anything that takes place throughout the meeting.

2. The assigned Evaluators provide a very valuable service.

They provide Feedback to each SPEAKER.

This Feedback is Immediate, oral and in writing. It should be honest and constructive.

Evaluators are not critics.

Criticism is negative; evaluation is a positive experience designed to help people overcome weak habits and add power to good habits.

The audience is encouraged to fill out the evaluation forms provided on the tables.

3. The GRAMMARIAN and AH COUNTER can provide helpful feedback.

 

B. Ask the TIMEKEEPER to explain the lights.

(Call for Best Speaker Vote if not done yet)

C. Introduce an EVALUATOR # 1:

Name of EVALUATOR:

Name of SPEAKER:

Name of Speech:

Time of Speech:

Objectives of Speech:

Personal Profile of EVALUATOR (1-2 lines):

Wait at the Lectern, shake hands. Walk behind the EVALUATOR. When Speaker is finished, jump up and applaud.

D. Introduce an EVALUATOR # 2:

Name of EVALUATOR:

Name of SPEAKER:

Name of Speech:

Time of Speech:

Objectives of Speech:

Personal Profile of EVALUATOR (1-2 lines):

Wait at the Lectern, shake hands. Walk behind the EVALUATOR. When Speaker is finished, jump up and applaud.E. Introduce Grammarian (Untimed)

F. Ask for Vote for Best Evaluator (or Grammarian) and give general evaluation of the meeting.

G. Return control of meeting to the Toastmaster of the Meeting

http://members.tripod.com/northroptm212/assignments/chiefevaluator3.html


Tips of how to be a good general evaluator :

1.         Sitting at the rear of venue, browse if any decoration suitably placed. Example are trophy, banner, educational materials properly displayed ?

2.         During the meeting, any unnecessary distractions, eg. Beeper sound or mobile phone ringing are avoided ?

3.         Add something to the evaluation to those reported by timer

4.         Watch if timers, ah counters, vote counters definitely express the rules.

http://www.toastmasters.org.tw/ywca/how%20to%20be%20a%20general%20evaluaor.htm


GENERAL EVALUATOR

The general evaluator is responsible for the evaluation team, which includes the timer, grammarian, ah counter, and speech evaluators.

You conduct the evaluation portion of the meeting and introduce the individual speech evaluators as well as call on other members of your team to give their reports.

Click here for tips and a check list to help you to evaluate the meeting in general

Before the meeting
  • Check with the toastmaster to learn if he/she has planned major deviations from the normal routine.
  • Check with all evaluators to be certain they know whom they are evaluating and suggest that they contact the speaker to discuss any special requirements.
  • Emphasize to the evaluators that they should focus on the positive and enhance the speaker's self-esteem.
  • Remind the remaining members of the evaluation team of their duties.
  • Prepare a brief explanation of the techniques and benefits of evaluation.
On arrival at the meeting
  • Check with all evaluators to be certain they have the appropriate forms for evaluation.
  • If any evaluator did not arrive on time, ask another experienced club member to be prpared to evaluate if necessary.
During the meeting
  • When requested, give a brief explanation of how the evaluation team will operate; you may identify the grammarian, ah counter, and timer and ask them to explain their roles.
  • Take notes on what happens and what doesn't happen.
    • Were there unnecessary distractions?
    • Did the meeting and each segment start and end on time?
    • Look for good examples of preparation, organization, delivery, enthusiasm, and performance of duties; identify needs for improvement in these same areas; do not reevaluate the prepared speakers, but you may add something the evaluator missed.
  • When introduced to evaluate the meeting, go to the podium and introduce each evaluator; following each evaluator's presentation, express your appreciation for his/her efforts.
  • Call for the timer's report on the speakers and evaluators and have them call for a vote.
  • Conclude with your general evaluation of the meeting; you may comment on the evaluators' presentations, examining whether or not they were positive and helpful with suggestions for improvement.

http://www.lcs-i.com/titalkers/geneval.htm


Introduction

As the General Evaluator, you will conduct the evaluation portion of the meeting. Every aspect of the meeting should be evaluated, either by your helpers or by you. You should attempt to do this in a constructive manner with the goal of helping the speakers improve, using Toastmasters evaluation principles. Thus you need to recognize good performance and offer encouragement and suggestions about improvements the speakers might try.

During the Meeting

  • Go to the lectern when introduced by the Toastmaster.
  • Introduce the speech evaluators in turn and let them present their evaluations.
  • Call upon your helpers, specifically the PLG and Ah Counter, for their reports.
  • Evaluate the entire meeting from the beginning to the end. This includes your comments on how well the meeting was run, did the meeting start on time and stay on schedule, what was your impression on the quality of the unevaluated speakers, and most importantly, you must evaluate the evaluators. In other words, comment on your impression of how well the evaluations were done. You do not have to beat the meeting to death. Also, watch the clock so you do not get behind schedule.
  • Return control of the lectern to the Toastmaster.

http://www.geocities.com/Athens/Ithaca/3092/duties/ge.html


General Evaluator

As General Evaluator, you coordinate the evaluation segment of the Education Session. The purpose of this segment is to provide constructive feedback on the performance of meeting participants.

RESPONSIBILITIES:

1. Once you accept control of the meeting, give a short explanation of the benefits of evaluation (under 1 minute).

2. Mention that there are other people to assist you. Welcome them to the lectern in turn: Table Topics Evaluator, Prepared Speech Evaluators Ah Counter and Grammarian.

3. When all the assisting evaluators have finished, provide an evaluation of the meeting as a whole (5 to 7 minutes).

What to look for:

a. Did everything happen as it was supposed to happen? For example, was the banner displayed, were Agendas, evaluation forms and ballots distributed, etc.? Did every segment of the meeting start and end on time?

b. Observe every participantís performance. Comment on good performance and suggest improvements, if any. Comment on the preparation, organization, delivery and enthusiasm of each personís function. Do not reevaluate the Prepared Speakers, although (if time permits) you may mention something that the speech evaluator may have missed.

c. Follow the General Evaluatorís Worksheet for specific areas to look for in each members function.

GUIDELINES:

1. State clearly at the beginning of your presentation that any comments you make are your own opinions, not those of the club.

Example: Use expressions such as "I think", "I believe my attention would be captured even more if", or "In my opinion", rather than "You should" or "You must". Other appropriate terms are: "I liked" and "I would have liked". Avoid making a positive comment and then using a "but".

2. While each person delivers their evaluation, sit off to the side but closely enough that you can return quickly to the lectern to shake the Speakers hand once (s)he has finished.

3. Always be positive: make your feedback constructive. Donít criticize negatively without offering ideas on how to improve. Stick to only one or two areas of improvement. People will ignore everything you say if you appear to be too negative. Conclude discussion of each function with praise or congratulations.

Example:

"Harold, I found your toast was truly inspirational. I thought that the topic was definitely appropriate. I believe that it would have been easier for us to respond in unison, if the declaration had consisted of only 3 or 4 words. Just the same, you certainly got us into the spirit of your toast - it was delivered with sincere passion."

Congratulations!"

http://www.ssmu.mcgill.ca/tmmcgill/geneva.htm

 
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